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See all productsKnow what a crew member really costs, hire with a written process and scorecard, do the paperwork in order and train for 30 days: a guide, a hiring toolkit, a handbook template, a crew training program, 8 team forms and a planner spreadsheet.
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✦ About this product
The Lawn Care & Landscaping Hiring & Training System is for lawn care and landscape maintenance owners who are turning work away and need a crew member for the season, and for owners whose new hires quit or get hurt in the first weeks. It covers the whole path from "I need help" to a crew member who runs part of your route your way: the numbers, the ad, the interview, the paperwork, the safety training and the checks.
The 44-page guide starts with the math: what a crew member costs per paid hour and per production hour (payroll taxes, unemployment tax, workers' comp and paid drive time between properties), whether your price covers an employee, and how many booked weekly visits cover a new hire's pay, with a worked $19-an-hour example. It explains the questions the IRS and the Department of Labor ask about employees and contractors, the accounts, insurance and vehicle checks to set up before day one, job ads that follow equal-opportunity rules, a structured interview with a scorecard, a paid working interview, background and driving-record checks under the Fair Credit Reporting Act, and Form I-9 and new-hire deadlines.
A safety chapter covers heat (OSHA says almost half of heat-related deaths happen on a worker's first day on the job), federal rules for workers under 18 (14- and 15-year-olds can't run power-driven mowers, trimmers or edgers), commercial driver's license thresholds for trucks and trailers, and pesticide licensing to check. The guide ends with property quality checks, coaching and keeping good people through the season and bringing them back next year.
The Hiring Toolkit has a role profile, three job ads, a phone screen, a 12-question interview guide and scorecard, a working interview sheet, a reference check, background and driving-record steps, a sample offer letter and six applicant replies. The Crew Training Program takes a new crew member from the trimmer and blower to the ride-on mower with six equipment and skill sign-offs, a PPE and heat safety sign-off, property rules and a route-ready check. The handbook template, eight team forms including a daily truck, trailer and equipment check, the Hiring Planner (Excel and Google Sheets, no macros) and a Now Hiring flyer with four social posts complete the system.
Every figure is sourced with a date or marked as an example, and official links are on every rules page (checked November 6, 2026). Employment law varies by state and city, so the handbook and offer letter are samples to have reviewed, and nothing in the system decides whether a worker is an employee or a contractor. It's not legal, tax or HR advice, and no system can promise you'll find or keep a particular person.
Know what a hire costs
Cost per paid hour and per production hour, and how many weekly visits cover a crew member's pay, from your own wage, rates and prices.
Hire the same way every time
Role profile, 3 job ads, phone screen, 12-question interview guide, scorecard and a paid working interview.
Train safely in 30 days
Trimmer and blower first, then mowers: six equipment and skill sign-offs, PPE and heat safety, and a route-ready check.
Run the crew on paper
Handbook template, daily truck and trailer check, property quality check, coaching and exit forms, plus a planner for applicants, training and scores.
What's included
Features
44 pages, 8 chapters: true cost and break-even, employee or contractor, job ads, interviews, paperwork, 30-day training, heat and young-worker rules, quality, coaching and keeping people.
10 documents from role profile to sample offer letter, including background and driving-record steps under the FCRA.
8 sections in plain words: pay and hours, rain days and the season, client properties, trucks and trailers, safety, conduct, growth and leaving, plus an acknowledgment page.
30-day plan, day-one checklist, PPE and heat safety sign-off, property rules quiz, 6 equipment and skill sign-offs, ride-along log and route-ready check.
New-hire paperwork, property quality check, 30/60/90-day check-ins, coaching, daily truck and trailer check, incident and property damage report, time-off request and exit checklist.
Excel and Google Sheets, no macros: settings, true cost per hour with a raise check, can I afford a hire, applicant tracker, training tracker and quality scores.
How it works
Checkout is handled by Gumroad, with no subscription.
Your receipt has the download link; open 0 - START HERE.pdf first.
Put your numbers in the planner, write the ad with the toolkit, then interview with the scorecard and train with the 30-day plan.
Free guides and tools
Practical guides and a pricing calculator, free to use before or after you buy.
Lawn care · 9 min read
The 12 sections a seasonal lawn care contract should cover, from rain delays and drought skips to prepay refunds and auto-renewal rules, with sample clauses and a worked 28-visit season reconciliation.
Marketing · 9 min read
Pick amounts that match real jobs, write terms without expiration dates or fees, number and log every certificate, and sell from early November to Christmas Eve, with a worked season of 12 certificates and the 2026 dates.
Lawn care · 8 min read
What US lawn care companies charge per visit, per hour and per acre in 2026, why per-square-foot rates mislead on small lawns, and a worked quote for a weekly quarter-acre lawn built from your own costs.
FAQ
Buying, downloads, refunds and how the app keeps your data: see all questions
One ZIP with 21 files: the 44-page guide, hiring toolkit, handbook template, crew training program and 8 team forms (each as PDF and editable Word), the Hiring Planner (Excel), hiring messages (plain text), a Now Hiring flyer (PDF and PowerPoint), 4 social posts (PNG and PowerPoint), a START HERE page and a license file.
US lawn care and landscape maintenance owners making a first or next hire for the season, and owners who want a written way to train crew members safely and check their work.
No. It explains the questions the IRS and the Department of Labor ask, why most mowing helpers look like employees, and where to get a decision (a CPA, an employment attorney, your state, or IRS Form SS-8). It can't decide your case.
Social Security, Medicare and FUTA rates come from the IRS (checked November 2026). State unemployment and workers' comp rates are labelled examples: your state, insurer and class code set yours, and the planner lets you type them in.
Yes, as a practical program: PPE, heat, equipment walk-arounds, mower and trimmer sign-offs, trailers and fueling, with links to OSHA. Always follow each machine's operator's manual and your state's rules.
It's a plain-language sample for a small lawn care company. Laws on sick leave, breaks, heat, final pay and more vary by state and city, so add your rules and have it reviewed before you use it.
Email support@ownerkits.com within 14 days for a refund.
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Email support@ownerkits.com or visit the support page.
Full refund within 14 days of purchase. Refund policy.
One business. Use and edit the files for your own business and clients; don't resell or share them outside it. Read the license
Lawn Care & Landscaping Hiring & Training System$47 one-time
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